Privacy policy

 
Privacy Policy (26/08/2024)
With the following information we would like to inform you about the processing of your personal data by us and your rights, which derive from the personal data protection laws and in particular from the General Data Protection Regulation (Regulation (EU) 2016/679 - "GDPR").
 
1 Data Controller and Data Protection Officer
Controller in accordance with Article 4, paragraph 7 of the EU General Data Protection Regulation (GDPR):
Konica Minolta Business Solutions Greece S. SA
3 Mesologiou str. - 14451, Metamorfosi
Tel.: +30 2102896600
Email: info@konicaminolta.com.gr
(See information about our Identity)
 
If you have any questions about data protection, you can contact our company's Data Protection Officer:
Dr. Frederike Rehker
Konica Minolta Business Solutions Europe GmbH
Europaallee 17, 30855 Langenhagen
Tel.: +49 (0)511 7404-0
Email: dataprotection@konicaminolta.com.gr
 
2. What are my rights as a data subject?
As a data subject, you have the following rights:
 
 
 
 
2.1 Right of access (Article 15 GDPR):
You have the right to be informed at any time about the categories of personal data being processed, the purposes of the processing, any recipients or categories of recipients of your personal data and the planned period during which the data will be kept.
2.2 Right to rectification (Article 16 GDPR):
You have the right to request the correction or completion of personal data concerning you when it is inaccurate or incomplete.
2.3 Right to erasure ("right to be forgotten") (Article 17 GDPR):
You have the right to request the immediate erasure of your personal data. In particular, as a data controller we are obliged to delete your data in the following cases:
- Your personal data is no longer needed for the purposes for which it was collected.
- The processing of your personal data was carried out solely on the basis of your consent, which you have withdrawn and there is no other legal basis that makes their processing legal.
- You have objected to a processing based on legitimate or public interest and we cannot demonstrate that there are legitimate grounds for processing.
- Your personal data has been processed illegally.
- Deleting your personal data is necessary to comply with a legal obligation to which you are subject.
- Your personal data has been collected in connection with the provision of information society services in accordance with Article 8, paragraph 1 of the GDPR.
Please note that the right to erasure is subject to limitation in the following cases, as a result of which erasure is excluded:
- Your personal data is used to exercise the right to freedom of expression and the right to information.
- Your personal data is used to comply with a legal obligation to which our company is subject.
- Your personal data is used to fulfill a duty performed in the public interest or in the exercise of a public authority assigned to our company.
- The personal data concerning you serve the public interest in the field of public health.
- The personal data concerning you is necessary for archiving purposes in the public interest, for scientific or historical research purposes or for statistical purposes.
- Your personal data is used to establish, exercise or defend legal claims.
 
2.4 Right to restriction of processing (Article 18 GDPR):
You also have the right to request the restriction of the processing of your personal data. In such a case, the personal data will be excluded from any processing. This right applies if:
- You dispute the accuracy of your personal data and we must verify its accuracy.
- The processing of your personal data is illegal and instead of requesting the deletion of the data, you request the restriction of its processing.
- We no longer need your personal data to fulfill the specified purposes, but you still need it to establish, exercise or defend legal claims.
- You have objections to the processing of personal data concerning you and it has not yet been determined whether your legitimate reasons prevail over our company's legitimate reasons.
 
2.5 Right to data portability (Article 20 GDPR):
You have the right to receive the personal data concerning you that you have provided to us as a controller in a structured, commonly used and machine-readable format and to transmit it to another data controller. In addition, you have the right to request the transfer of personal data concerning you from us to another data controller, as long as this is technically possible.
The requirements for the applicability of data portability are as follows:
- The processing of personal data is carried out by automated means and is based on your consent or a contract.
- Personal data are not used to comply with a legal obligation to which our company is subject.
- Personal data will not be used to fulfill a duty performed in the public interest.
- Personal data will not be used to fulfill a duty performed in the exercise of public authority assigned to us.
- The exercise of your right will not adversely affect the rights and freedoms of others.
2.6 Right to object (Article 21 GDPR):
You have the right at any time to object to the processing of personal data concerning you for reasons related to your particular situation. This also applies to profiling. A condition for this is that the processing is based on a legitimate interest on our part (Article 6, paragraph 1, subsection e of the GDPR) or on the public interest (Article 6, paragraph 1, subsection f of the GDPR).
In addition, you can at any time object to the processing of personal data concerning you for the purposes of direct marketing or profiling if it is related to such direct marketing.
If you object to the processing of your personal data on the basis of a legitimate interest, we will check on a case-by-case basis whether we can demonstrate compelling reasons that override your interests, rights and freedoms. In case there are no compelling reasons on our part or your interests as well as rights and freedoms prevail over ours, your personal data will no longer be processed. An exception is provided if the personal data is still used to establish, exercise or defend legal claims.
If you object to the processing of personal data for the purposes of direct marketing or profiling, if it is linked to such direct marketing, the personal data character concerning you will not be processed for these purposes.
2.7 Right to lodge a complaint with a supervisory authority (Article 77 GDPR):
You also have the right to lodge a complaint with a supervisory authority at any time, in particular in the Member State in which you have your habitual residence or place of work, or the place of alleged infringement if you believe that the processing of personal data concerning you infringes data protection regulations.
The address of the supervisory authority responsible for our company is:
Personal Data Protection Authority
Kifisias 1-3, TK. 11523, Athens
Phone: +30 210 6475600
2.8 Right to withdraw consent (Article 7 GDPR):
If you have given us your consent for the processing of personal data concerning you, you can withdraw it at any time without reason and in an informal way. The withdrawal of consent does not affect the legality of the processing carried out on the basis of the consent before its withdrawal.
 
3. General information on the topic "purposes"
In principle, the processing of personal data by us is always linked to a specified, explicit and legitimate purpose, which has already been determined before the start of the processing activity, in accordance with the principle of "purpose limitation" according to Article 5, Paragraph 1 , subsection b of the GDPR. Further to this privacy policy, when a processing activity is mentioned, a description of the specified purpose is also included.
 
4 General information on the topic "legal bases"
We process your personal data in accordance with the GDPR. Consequently, the processing of your personal data is always based on a legal basis. The legal bases for the processing of personal data are set out in Article 6 of the GDPR.
4.1 Legal bases for the processing of personal data
Consent
If we receive your consent for the processing of your personal data, the processing will be carried out on the legal basis of Article 6, Paragraph 1, Subsection A of the GDPR. The following example serves to clarify this legal basis: You receive advertising from us by e-mail and/or telephone and you have previously given your consent.
Convention or pre-contractual measure
If the processing of personal data concerning you is necessary for the performance of a contract with you or for the implementation of pre-contractual measures taken at your request, the legal basis on which the processing of personal data is based is Article 6 para. 1, subsection B of the GDPR.
Legal obligation
In cases where the processing of your personal data is necessary to comply with a legal obligation to which our company is subject, said processing is based on article 6, paragraph 1, subsection C of the GDPR.
Vital interest
If the processing of your personal data is necessary to safeguard your vital interests or the vital interests of another person, such processing is carried out in accordance with Article 6(1)(D) of the GDPR.
Public interest
In cases where we process your personal data for the fulfillment of a task performed in the public interest or in the exercise of a public authority entrusted to us, Article 6, paragraph 1, subparagraph E of the GDPR is the legal basis.
Legitimate interest
If the processing of personal data is necessary to safeguard the legitimate interest of our company or a third party and, at the same time, the interests, basic rights and fundamental freedoms of the data subject requesting the protection of personal data do not prevail over the legitimate in our interest, Article 6(1)(f) of the GDPR constitutes the legal basis for the processing.
 
4.2 Legal bases for the processing of special categories of personal data
If, in exceptional cases, we need to process special categories of personal data, such as
- data related to racial or ethnic origin (e.g. skin color or specific languages);
- data about political opinions (e.g. affiliation to a political party),
- data related to religious or philosophical beliefs (e.g. membership in a sect/sect);
- data on trade union membership,
- genetic data,
- biometric data (e.g. fingerprints or photos),
- health-related data (e.g. identification numbers for people with special needs), or
- data concerning sex life or sexual orientation
by you, such processing is based on one of the following legal bases, which are set out in Article 9 of the GDPR.
Express consent
If you have given us your express consent to the processing of the above categories of personal data, this constitutes the legal basis for the processing in accordance with Article 9, paragraph 2, subparagraph A of the GDPR.
Execution of duties within the framework of social security and social protection law and labor law
If the processing of special categories of personal data concerning you is necessary to comply with a legal obligation arising from social security and social protection law or labor law, the legal basis for such processing is Article 9(2), section B of the GDPR.
Protection of vital interests
If the processing of special categories of personal data concerning you is necessary to safeguard your vital interests or the vital interests of another person, such processing is carried out in accordance with Article 9, paragraph 2, subparagraph C of the GDPR.
Data that has been made public
To the extent that special categories of personal data relating to you and previously made public by you are processed, the processing of said data is based on Article 9, Paragraph 2, Subsection E of the GDPR.
Establishment/exercise/defense of legal claims
To the extent that the processing of special categories of personal data concerning you is used to establish, exercise or defend legal claims, Article 9(2)(f) of the GDPR constitutes the legal basis for the processing.
Substantial public interest
In case of processing special categories of personal data concerning you in order to ensure a substantial public interest arising from the law of the Union or a Member State, the processing is based on Article 9, paragraph 2, subparagraph G of the GDPR.
Assessing the individual's ability to work or other medical purposes, such as health care
If the processing of special categories of personal data concerning you derives from Union or Member State law or from a contract concluded with a healthcare professional and is carried out for the purposes of preventive health care, occupational medicine, assessment of an employee's fitness for work, medical diagnosis, provision of health or social care or treatment or management of health and social systems and services, such processing is based on Article 9(2)(H) GDPR.
Public interest in public health
If the processing of special categories of personal data concerning you is necessary for reasons of public health, including protection against cross-border health threats such as pandemics, such processing is carried out on the basis of Article 9(2)(i) of the GDPR.
Archival purposes, scientific/historical research purposes, statistical purposes
In the event that the processing of special categories of personal data concerning you derives from Union or Member State law, which provides for processing for archiving purposes, scientific or historical research purposes or statistical purposes in the public interest, said processing is based on Art. 9, paragraph 2, subsection I of the GDPR.
 
5 General information on the topic "obligation to keep records and deletion periods"
Unless otherwise stated, we delete personal data in accordance with Article 17 of the GDPR or restrict their processing in accordance with Article 18 of the GDPR. Apart from the retention periods stated in this privacy policy, we only process and store your personal data for as long as the data is necessary to fulfill our contractual and legal obligations. Personal data that are no longer required after their purpose has been fulfilled, they are regularly deleted, unless further processing is required for a limited period of time.
For the fulfillment of the documentation obligations as well as for the fulfillment of the record keeping obligations, the necessary documents are kept for a minimum of five years in accordance with the provisions of Law 4308/2014, (par. 7) and the tax code.
 
6 General information on the subject of "disclosure of personal data"
Recipient of your data
In principle, we do not sell or rent user data. Transmission to third parties beyond the scope described in this privacy policy will only take place if deemed necessary for the processing of the respective requested service. To this end, we work with, among others, service providers in the areas of marketing, sales, IT, supply chain and human resources. We choose these service providers with great care. In other cases, we pass on data to requesting government authorities. However, this only happens if there is a legal obligation to transfer, for example if there is a court order.
Locations of personal data processing
In principle, we process your data in Greece and in other European countries (EU/EEA). If your data is processed in countries outside the European Union or the European Economic Area (i.e. in so-called "third countries"), the processing will only take place if you have given your express consent to it, if this is required by law or if necessary to provide our services to you. If, in these exceptional cases, we process data in third countries, the processing will be carried out by ensuring that certain measures are taken (i.e. on the basis of an adequacy decision of the EU Commission or by providing appropriate guarantees in accordance with Article 44 et seq. of the GDPR) .
 
7 In the context of which processing activities are the personal data concerning me processed?
7.1 Processing activity – visiting our website
As long as you use our website, we only collect the personal data that your personal browser transmits to our server, as well as the personal data that you have disclosed to us by providing us with your express consent. The data that your personal browser transmits to our server is technically necessary for the website to be displayed to you. In addition, this data is technically necessary to ensure the stability and security of our website. The legal basis for the processing of personal data in this case is Article 6(1)(f) of the GDPR. The legitimate interest in this case is the provision and optimal presentation of this website, as well as protection against external attacks and their traceability. We delete this personal data after the end of the use process, unless we need it for the purposes of detection and traceability of cases of illegal use. In such a case, we retain this data for a maximum period of 30 days. When visiting our website, the following personal data may be processed, which are automatically transmitted from your browser to our servers and stored there in the form of so-called "log files":
• IP address of the terminal device used to access the website
• Date, time and duration of the request
• Country of origin of the request
• Content of the request (specific page/file)
• HTTP access/status code (eg “200 OK”)
• Internet address of the website from which the request to access our website was made
• Browser and installed plug-ins (eg Flash Player)
• Operating system and interface
• Browser language and software version
• Amount of data transmitted in each case
• Time zone difference from Greenwich Mean Time (GMT)
Some of the services we provide on our website can only be provided if we are able to communicate with you. For this reason, the possibility of using these services depends on whether you provide us with certain personal data (contact details). We collect, use and process this personal data only to the extent necessary to provide you with the respective service. If you contact us by e-mail or via a contact form, the personal data you provide in each case (your e-mail address and other information you voluntarily provide, such as your name/telephone number) will be stored by us in order to process your request and, if necessary, to answer your questions.
In this case, the legal basis for the processing of personal data is Article 6 paragraph 1 point f) of the GDPR. Legitimate interest is the answer to your request. After the final response to your request, we delete your request and information about its processing within three years after the end of the relevant calendar year.
 
7.2 Processing Activity – EMAKINA/Microsoft Azure
Our website is managed by EMAKINA Central & East Europe GmbH, a company based at Weyringergasse 30, 1040 , Vienna (hereinafter: "EMAKINA") and the website is hosted in the Azure cloud, i.e. on servers of the external service provider Microsoft.
In this way, the personal data collected on this website is stored on the servers of the service provider in question. The data may be, for example, the IP address, metadata and traffic data or data provided via a contact form.
The legal basis for the use of EMAKINA as the hosting provider of our website is, in accordance with Article 6(1)(b) GDPR, the performance of contracts with customers and potentially interested parties.
 
 
7.3 Processing activity – Content management system/Kentico
For our website we use the Content Management System (abbreviation: CMS) called Kentico. Kentico is managed by Kentico Software s.r.o., a company based at Nové sady 996/25, 602 00 Brno, Czech Republic. CMS is used to present and manage websites, online stores, intranets or other corporate websites. As a CMS we use a combination of Kentico EMS and Kentico Cloud, which are provided in the form of "software as a service" (SaaS) to build and maintain our corporate websites. It allows us to create the website content and distribute it to the websites of our affiliates and partner companies through defined workflows. We've connected Kentico to our SDL translation management platform so that translations can be launched directly from Kentico and automatically distributed to our affiliate and partner websites. Kentico also provides a marketing automation platform that allows all national operators to gather leads through the website, match them with a specific "virtual persona" created in Kentico, and nurture those leads through email workflows or personalized website content.
During the use of the CMS, we collect activity data from all visitors to our website in anonymous form. Once visitors to our website identify themselves by filling out a contact form, that information is attached to their email address. For more information about the content of a contact form, see section 7.1 'Processing activity - visiting our website'.
As part of the technical implementation of the individual functions of the CMS, Kentico sets cookies. For more information on the subject of cookies and the individual cookies used by Kentico, please refer to the "Cookies" Policy at the link below Πολιτική απορρήτου | KONICA MINOLTA.
In principle, data is stored directly in Kentico, with the result that all data collected by Kentico is stored on the designated Microsoft Azure network servers in the Netherlands. An exception is made when an affiliate or partner company uses the marketing automation software called Marketo. In this case, only the activity data is stored in Kentico and all other data is transmitted directly to Marketo and maintained there. For more information about Marketo, see Section 7.8.4 “Marketo”.
Due to the storage of your personal data on Microsoft Azure network servers, in exceptional cases, due to Microsoft's headquarters, personal data may be transferred to the United States of America, i.e. to a so-called "third country".
The legal basis for the processing of personal data falling within the scope of a visitor's activities and collected within the scope of Kentico is your legitimate interest in accordance with Article 6(1)(f) of the GDPR. Your legitimate interest in this case is to ensure the operation and security of our website. The processing outside the EU/EEA of your personal data will be based on your consent in accordance with Article 49(1)(a) of the GDPR. In the US there are no guarantees that the level of data protection will be adequate. Therefore, the processing of personal data is affected by additional risks to the rights and freedoms of data subjects. In the worst case, the rights of data subjects may not be able to be exercised.
For information on the right to withdraw consent, see section 2.8 "Right to withdraw consent (Article 7 GDPR)" of this privacy policy.
For more information about data protection at Kentico, see the following address: https://kenticocloud.com/privacy.
 
7.4 Processing Activity – Consent Management Platform/Usercentrics
Our website uses the Usercentrics consent management platform. It is a JavaScript-based consent management tool. With the help of this tool, we can give our website visitor an overview of the main software solutions used and the possibility to decide to use any other software solutions that require prior consent. In addition, the platform provides the visitor with the possibility to withdraw any consent at any time without justification and, therefore, to prevent the future processing of personal data by the corresponding software solution. In addition, with the help of the platform, we can meet the GDPR requirement for consent management, which provides, among other things, the ability to prove that consent has been given or not.
As part of the use of the Usercentrics consent management platform, the following data may be processed, among others:
• Consent data
• Consent identification number
• Consent status (opt-in, opt-out)
• Consent timestamp
• Consent banner language
• Version of the banner template
• Device data (proxy HTTP, referrer HTTP)
 
The use of the Usercentrics consent management platform and the related processing of personal data serves to fulfill legal obligations within the meaning of Article 6(1)(c) of the GDPR. Therefore, the use of the platform is necessary, both to comply with the obligation to provide supporting documents in the sense of Article 5 paragraph 2 of the GDPR, and to fulfill the legal obligation deriving from the decision "ECLI:EU: C:2019:801" of the European Court of Justice and the related decision "I ZR 7/16" of the German Federal Court, according to which Article 15 paragraph 3 subsection 1 of the German Telecommunications Act (TMG) must be interpreted in accordance with article 5 paragraph 3 subsection 1 of Directive 2020/58/EC in a way that states that the service provider can use cookies to create user profiles for advertising or market research purposes only with the user's consent.
The deletion, in connection with the use of the Usercentrics consent management platform, of personal data concerning you will take place once the data is no longer required to fulfill this purpose. In the event of withdrawal of consent, we delete the data processed on the basis of consent as long as there is no other purpose that justifies their continued retention. In addition to this case, which is covered in article 17 paragraph 1 point b) of the GDPR, the user can request the deletion of other data concerning him and which are processed according to another legal basis, e.g. based on article 6 paragraph 1 item b) of the GDPR.
 
7.5 Processing Activity - Custom Fonts
7.5.1 Google Fonts
On our website we use fonts from Google Inc., a company based at 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. These fonts are collected by Google under the name "Google Fonts". By using Google fonts, no cookies are set on your terminal device. Fonts are loaded and integrated via the respective application programming interfaces (abbreviation: "API") from Google (fonts.googleapis.com and fonts.gstatic.com). The request to load and embed Google fonts is made shortly after you visit our website. The request transmits personal data such as your IP address or browser version to Google servers and requests the overlay style sheets (CSS files) and font files from Google. Style sheets are files used to change the design of a website, such as font or font size. A font file contains any information about how to display the font. Google stores requests for CSS files for one day and requests for font files for one year. The legal basis for the processing of your personal data, in the context of the use of Google Fonts, is your consent in accordance with Article 6(1)(a) of the GDPR.
Due to the localization of Google, the transfer to Google of your personal data may involve a transfer to a third country, i.e. a transfer of personal data to a destination that is neither in the European Union nor in the European Economic Area, and in particular, in in this case, the US. The processing outside the EU/EEA of your personal data will be based on your consent in accordance with Article 49(1)(a) of the GDPR. In the US there are no guarantees that the level of data protection will be adequate. Therefore, the processing of personal data is affected by additional risks to the rights and freedoms of data subjects. In the worst case, the rights of data subjects may not be able to be exercised. For information about the right to withdraw consent, see section 2.8 "Right to withdraw consent (Article 7 GDPR)" of this privacy policy.
Your personal data will not be stored by us as controllers.
 For more information on processing by Google, see the Privacy Policy (https://policies.google.com/privacy?hl=en).
 
7.6 Processing activity – Web analytics
7.6.1 Google Analytics
Our website uses the Google Analytics service. This is a web analytics service provided by Google Ireland Limited, a company based at Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: "Google"). We use Google Analytics to analyze the use of our website and regularly improve it. The statistics we receive can be used to improve our offers and make them more interesting for you as users.
Within the scope of use of Google Analytics, cookies are set on the end user's device, which enable the analysis of your visit/use of our website. You can find more information on the subject of cookies in the "Cookies" Policy of the link below Πολιτική απορρήτου | KONICA MINOLTA.
You can prevent the storage of cookies by selecting the appropriate setting in your browser. However, we would like to inform you that, in this case, you may not be able to use all the functions of this website to their full extent. In addition, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) as well as the further processing of this data by Google by downloading and installing the browser plug-in which is available at the link below (https://tools.google.com/dlpage/gaoptout?hl=en). When the information stored in cookies about your visit and use of our website is transmitted to Google servers, it may be transmitted to a third country (e.g. the USA) due to localization. However, due to the "activated anonymization" function, your IP address will be collapsed within the European Union or the European Economic Area before it is even transmitted to Google. In addition, the IP address transmitted by your browser will not be merged with other Google data.
On behalf of the operator of this website, Google will use the information received in order to evaluate the use of the website, compile reports on website activities and provide further services to the website operator in connection with the use of the website and of the internet.
The legal basis for the processing of your personal data, in the context of the use of Google Analytics, is your consent in accordance with Article 6(1)(a) of the GDPR. Due to the localization of Google, the transfer to Google of your personal data may involve a transfer to a third country, i.e. a transfer of personal data to a destination that is neither in the European Union nor in the European Economic Area, and in particular, in this case case, in the USA. The processing outside the EU/EEA of your personal data will be based on your consent in accordance with article 49 par.1 point a) of the GDPR. In the US there are no guarantees that the level of data protection will be adequate. Therefore, the processing of personal data is affected by additional risks to the rights and freedoms of data subjects. In the worst case, the rights of data subjects may not be able to be exercised. For information on the right to withdraw consent, see section 2.8 "Right to withdraw consent (Article 7 GDPR)" of this privacy policy.
For more information about Google's terms of use and data protection, see https://marketingplatform.google.com/about/analytics/terms/us/  or  https://support.google.com/analytics/answer /6004245?hl=en
 
7.6.2. Microsoft Clarity
This website uses features of the Microsoft Clarity online analytics service. The provider is Microsoft Ireland Operations Ltd., One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland (hereinafter: Microsoft).
Microsoft Clarity provides website usage statistics, session logs and heatmaps, which are generated primarily by tracking mouse movements. Microsoft Clarity will use the processed information to evaluate usage of our website, compile reports on website activity and provide other services related to website usage. Therefore, we use Microsoft Clarity to regularly analyze and improve user behavior on our website, and with the help of the statistics we receive, we can make the experience more interesting and end-user friendly.
The collection of your data as a user is done through cookies, which are sent to your end device and allow the analysis of your visit to our website. For more information about cookies, see the "Cookies" Policy at the link below (insert relevant link).
We will process the following data with Microsoft Clarity:
- Unique user ID (User ID)
- Date and time of visit
- IP address
- Location data
- Session ID
- User behavior
o Interaction data
o Mouse movements
o Click
o Scroll activity
Data processed at the user level in Microsoft Clarity is automatically deleted after 13 months. Text fields, such as contact forms, surveys or search fields, are hidden in the logs so that the entries you make are not recorded. Therefore, personal data entered into our online forms is not processed by Microsoft Clarity.
In exceptional cases, due to Microsoft's headquarters, your personal data may be transferred to the USA and therefore transferred to a third country. Transfer to a third country is the transfer of personal data to a country that does not belong to either the European Union or the European Economic Area. Microsoft Corporation is DPF certified so that the GDPR data protection standard applies to these transfers.
The legal basis for the processing of your personal data in the context of the use of Microsoft Clarity is your consent in accordance with Article 6 Chapter 1 of the GDPR. Information about the right of withdrawal can be found under "Right to withdraw consent (Article 7 GDPR)" in this privacy policy.
 
7.7. Newsletter
Konica Minolta sends a newsletter to customers and interested parties following a consent-based approach. The only mandatory data to receive the newsletter is your email address. The provision of additional, separately marked data is voluntary and will be used to address you personally. Subscription to the newsletter takes place via the so-called "double opt-in process". This means that after you register, we will send you a message to the email address you provided, asking you to confirm that you wish to receive information. If you do not confirm your registration by clicking on the link provided in the email, the link sent will be deactivated and your data will be deleted. If you agree to receive information, you will have access to the following information:
• News and information about the Konica Minolta product portfolio
• Exclusive invitations to events, trade shows and webinars
• Submit reports and success stories
• Market trends in the form of studies, market research and white papers
• Ability to participate in customer satisfaction measurement surveys
As part of the double opt-in process performed during registration, we store the IP addresses you use for a period of 30 days, as well as the registration and confirmation times. Based on your consent, we will evaluate your behavior as a user on our websites, as well as in the newsletters we send, and attribute the evaluations to your email address/user profile in our database. In addition, we store information about the browser you use and the settings made in your operating system, as well as information about your internet connection with which you accessed our website. Through the newsletter sent to you, we receive, among other things, acknowledgments of receipt and reading, as well as information about the links you open from our newsletter. We also store the areas you have visited on our website and apps. By creating a personal user profile, we want to tailor our advertising approach to your interests and optimize the offers for you on our website.
Our newsletter contains information and news from Konica Minolta Business Solutions EuropeGmbH and other affiliated companies of the group (Konica Minolta Business Solutions Deutschland GmbH, Konica Minolta BusinessSolutions Austria GmbH, Konica Minolta Business Solutions (Belgium) N.V., Konica Minolta Business Solutions Nederland B.V. , KonicaMinolta Business Solutions Spain S.A., Konica Minolta Business Solutions Italia S.p.A., Konica Minolta Business SolutionsPortugal, Unipessoal Lda., NEA RENT - ALUGUER E COMÉRCIO DE EQUIPAMENTOS S.A., Konica Minolta Business Solutions Sweden AB,Konica Minolta Business Solutions Denmark A/S, Business Center Nord og Midtsjælland A/S, Konica Minolta Business Solutions Norway AS, Konica Minolta Business Solutions Bulgaria EOOD, Konica Minolta Hungary Business Solutions Ltd ., Konica Minolta Business SolutionsSE Ltd, Konica Minolta Croatia - business solutions, Ltd, Konica Minolta Poslovna Rjesenja BH d.o.o., Konica Minolta Business SolutionsPolska Sp.z o.o., Konica Minolta Slovakia spol. s r.o., Konica Minolta Business Solutions Romania s.r.l., Konica Minolta Business SolutionsSlovenija, profesionale resitve, d.o.o., Konica Minolta Baltia, UAB, Konica Minolta Business Solutions Greece S.A., Konica Minolta MarketingServices Limited, Konica Minolta Marketing Services Ireland Limited, Konica Minolta Marketing Services B.V. , Charterhouse PrintManagement AG, Charterhouse AB, Indicia Group Limited, Hamsard 3099 Limited, Evolving Media Limited, Indicia Limited, IndiciaEdinburgh Limited, Konica Minolta Business Solutions France S.A.S., Conibi S.A.S, Dactyl Buro du Center S.A.S., OMR Impressions S.A.S., Konica Minolta Business Solutions (UK) Ltd., Konica Minolta Business Solutions East Ltd., KONICA MINOLTA Business Solutions (NorthernScotland) Ltd, Capture Imaging Ltd, ProcessFlows Holdings Ltd, ProcessFlows (UK) Ltd, Software Paradise Ltd, Digital DocumentSolutions Ltd, Konica Minolta Business Solutions ( Ideal) Ltd., Konica Minolta Printing Solutions (UK) Ltd., Konica Minolta BusinessSolutions (Wales) Ltd., Konica Minolta Sensing Europe B.V., Mobotix AG).
The legal basis for the processing of your personal data for the aforementioned purposes is your consent in accordance with Article 6 paragraph 1 letter a) of the GDPR. Your consent can be revoked at any time without reason. You can send a message to the email address: unsubscribe@konicaminolta.com.gr  through the contact details contained in the Company Details field. The withdrawal of your consent does not affect the lawfulness of the processing carried out on the basis of the consent before its withdrawal. For more information about the right to withdraw consent, see section 2.8 "Right to withdraw consent (Article 7 GDPR)" of this privacy policy.
 
7.8 Processing Activity – Spam Avoidance/Google reCAPTCHA
Our website integrates the Google reCAPTCHA service. This service is provided by Google Ireland Limited, a company with registered office at Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: "Google").Google reCAPTCHA is used to distinguish between a manual input by a natural person and of illegal and automated input by programs/bots in contact form fields, to avoid spam or similar messages. In the context of providing the functionality of the service and, in particular, during the Google reCAPTCHA verification process, your IP address will be transmitted to Google, as well as any other hardware and software data required by Google, such as the browser version that you use
Due to the localization of Google, the transfer to Google of your personal data may lead to a transfer to a third country, i.e. a transfer of personal data to a destination that is neither in the European Union nor in the European Economic Area, and in particular, in in this case, the US.
The legal basis fοr the processing of personal data concerning you, in the context of the use of Google reCAPTCHA, is our legitimate interest in accordance with Article 6 paragraph 1 letter f) of the GDPR. Our legitimate interest is to ensure the protection and thus the functionality of our website, in particular by preventing spam and cases of illegal use.
Your personal data will not be stored by us as controllers.
More information about processing by Google is available in Google's privacy policy: https://policies.google.com/privacy?hl=en
 
7.9 Processing activity – View / request to change the customer's contact person for a machine
Data subject: customer contact person
Purpose of processing: viewing the details of the customer's contact person for a machine or requesting a change of contact person
Place of data processing: European Union
Legal basis of the processing: Article 6, paragraph 1, subparagraph B of the GDPR.
 
7.10 Processing Activity – Order Creation
Data subject: customer contact person
Purpose of processing: creating an order through the system
Place of data processing: European Union
Legal basis of the processing: Article 6, paragraph 1, subparagraph B of the GDPR.
 
7.11 Processing activity – Request / call for technical support
Data subject: customer contact person
Purpose of processing: technical support through the system
Place of data processing: European Union
Legal basis of the processing: Article 6, paragraph 1, subparagraph B of the GDPR.
 
7.12 Processing Activity – View “Pending” Orders
Data subject: contact persons of customers who have pending orders within the system
Purpose of processing: view pending orders through the system
Place of data processing: European Union
Legal basis of the processing: Article 6, paragraph 1, subparagraph B of the GDPR.
 
8 Konica Minolta Global Policy
Go to Konica Minolta Global Privacy Policy.